Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by [the General Data Protection Regulation 2016/679 (the “GDPR”)
Who are we?
Creative Renfrewshire is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
How do we process your personal data?
Creative Renfrewshire complies with its obligations under [the GDPR]
- by keeping personal data up to date;
- by storing and destroying it securely; by not collecting or retaining excessive amounts of data;
- by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. We use your personal data for the following purposes:
- To enable us to provide a service for the benefit of the public as specified in our constitution;
- To administer membership records;
- To promote the interests of the organisation;
- To manage our employees and volunteers;
- To maintain our own accounts and records.
- To operate the Creative Renfrewshire web site and deliver the services that individuals have requested.
- To inform individuals of news, events, activities or services running at Creative Renfrewshire.
- To contact individuals via surveys to conduct research about their opinions of current services or of potential new services that may be offered.
- Where relevant to support the creation and development of an online directory of Renfrewshire’s creative community.
- Where relevant to promote the work and activities of Renfrewshire’s creative community online including social media.
What is the legal basis for processing your personal data?
We use your information:
- to enable us to supply you with the services and information which you have requested;
- to analyse the information we collect so that we can administer, support and improve and develop our business and the services we offer; and
- to contact you for your views on our services.
- We may contact you by post, telephone or e-mail. If you change your mind about being contacted in the future by any of these means then please let us know using the contact details provided below.
Sharing your personal data
Your personal data will be treated as strictly confidential
We will only share your data with third parties outside of the organisation with your consent.
Where you have given permission we will share elements of your personal data on our website and through our social media.
How long do we keep your personal data?
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
Your rights and your personal data
Unless subject to an exemption [under the GDPR], you have the following rights with respect to your personal data: –
- The right to request a copy of your personal data which Creative Renfrewshire holds about you;
- The right to request that Creative Renfrewshire corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for Creative Renfrewshire to retain such data;
- The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable)
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
- The right to lodge a complaint with the Information Commissioners Office (ico.org.uk)
- Transfer of Data Abroad If the personal data is to be transferred to countries or territories outside the EU you must include details of how the data will be protected, together with details of how to obtain copies of the relevant safeguards].
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
Where and whenever necessary, we will seek your prior consent to the new processing.
To exercise all relevant rights, queries of complaints please in the first instance, contact us at: